Oak View Group
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.
Overview
The Finance Coordinator will provide administrative (25%) and accounting (75%) support in all aspects of the Finance Department and business transactions. Main accounting tasks consist of – but are not limited to - payroll, accounts payable, accounts receivable, collections, daily reporting and office administration. They will work some scheduled evenings and weekends assisting in the preparation and execution of all events by assisting with the management of the event financial requirements, artist payments, and merchandise settlements. They work directly with all building departments and corporate clients and must provide a high level of customer service, keeping immaculate records and an organized filing system. They will work with minimal supervision, using resources and time management skills to reach deadlines and complete tasks with a high level of accuracy.
This role pays an hourly rate of $23.00-$27.00 CAD
Benefits for Full-Time roles: Health, Dental and Vision Insurance, Pension matching, and Paid Time Off (vacation days, sick days, and 11 holidays)
This position will remain open until October 31, 2025.
Responsibilities
Perform the day-to-day processing of financial transactions to ensure that finances are maintained in an effective and accurate manner
Verify that transactions comply with financial policies and procedures
Maintain accurate records of accounts receivable and payable
Compile vendor lists and handle distribution of yearly correspondence
Process and prepare accounts payable invoices
Prepare monthly cheque run, bank efts and manual cheques as required
Prepare accounts receivable invoices
Prepare and email monthly accounts receivable statements
Reconcile box office accounting and sales reports
Record and maintain contract agreements
Receive payments; preparing deposits and posting cash receipts
Review timecards and clocked time to process scheduled payroll
Provide time clock/ADP/payroll training to supervisors
Submit and receive payroll and prepare required payroll reports
Maintain employee records
Follow strict confidentiality protocol
HR functions including submitting employee benefits forms and reconciling benefits payments
Updating Employee records such as vacation/sick forms
Assist as required during scheduled or other audits
Assist IT with network – computer issues, updates, and scheduling
Administrative duties for Assistant/General Manager such as typing, record-keeping, researching, scheduling, expense reporting, filing
Oversee receiving/shipping of office mail and courier
Ensure the office is equipped with adequate equipment/stationary supplies
Attend and participate in meetings
Attend and participate in fundraising, marketing initiatives, corporate events as required
Perform related professional accounting work in support of accounting functions
Prepare a variety of financial reports and analyses
Operate a ten key calculator by touch at a speed necessary for successful job performance
Operate a computer to perform accounting functions
Perform related duties and responsibilities as required
Manage merchandise sales: schedule and supervise sellers, setup, inventory counts, settlements
Prepare artist and day of show payments
Management of cash machines: stock machines, troubleshooting, contact with Jade Cash if required
Perform other duties as assigned
Qualifications
A minimum of 1-3 years combined related education and experience
Knowledge of payroll functions and procedures
Knowledge of accounts payable, accounts receivable/collections, and maintaining general ledgers
Knowledge of modern office procedures, methods and related computer equipment
Ability to maintain a high level of accuracy in preparing and entering financial and payroll information
Proficiency in Microsoft Office, Word, Excel, and Outlook is required
Communicate clearly and concisely, both orally and in writing
Establish and maintain cooperative working relationships with those contacted in the course of work.
Experience in Mid-Range Accounting Systems such as Netsuite and in Payroll Processing Software such as Ceridian or ADP.
Excellent time-management and organizational skills with the ability to handle multiple assignments.
Strengthened by our Differences. United to Make a Difference
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
Equal Opportunity Employer
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.
